Quick answer: Book a single-property buyout and designate a clear coordination point before the trip begins.
Why it matters: This one structural decision addresses both of the most common root causes of group trip breakdowns — fragmented housing and unclear coordination.
The short answer: One property plus one clear coordination point resolves most of the planning risk in a single decision.
What to check:
- Have you committed to a single-property buyout rather than scattered bookings?
- Is a coordination point — a group member or a concierge — clearly designated?
- Has this plan been communicated to the entire group before the trip begins?
The bottom line: This single structural choice — one property, one coordination point — prevents most of what typically causes group trips to fall apart.